Label Your Voice Over File for Easy Identification

After you’ve recorded your voice over, it’s time to send it to the voice buyer. It’s important to properly label your completed voice over file for delivery. Clear labeling demonstrates professionalism and helps your client easily reference your voice over. Here are some key tips for labeling your voice over files to facilitate clarity and efficiency.

Label Your File with the Project or Script Name

The easiest and most logical way to label your voice over file is with the project name, script title or an abbreviation to distinguish it clearly. You can include your name or your business name unless the client has requested you not include this information.

Here’s an example: OtterDocumentary_JoeVoice.mp3

Label Your File with the Role or Character

If you’re voicing part of a multi-character project, you can specify the role or character you voice.

Here’s an example: NewCartoonShow_DadRole_JoeVoice.mp3

Label Your File According to Client Instructions

When labeling your voice over files, you should always adhere to client instructions. For example, some clients may prefer files without your name to streamline their internal processes.

For multi-file projects like eLearning modules or audiobooks, follow specific labeling guidelines provided by the client, such as including chapter numbers or module titles.

Paying attention to these details shows professionalism and ensures your files are delivered exactly as requested

Here’s an example: LearningVoiceOvers_Module01_02.mp3

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Be Aware of How You Separate Words in the File Name

You should only use a hyphen (-) or an underscore (_) to separate words in a title. A period or a decimal should only be used to separate the file name from the file type. Using a period in a file name can sometimes result in an error. For example, a file named "Voice.Over.File.wav" might be interpreted as having the extension ".Over.File.wav" instead of just ".wav", which could lead to playback issues if the software or device doesn't recognize or handle the file correctly.

Here’s an example using hyphens and underscores: Voice-Over-File.mp3 or Voice_Over_File.mp3

Properly labeling your voice over files is essential for ensuring smooth project management and voice buyer satisfaction. Clear and consistent labeling not only facilitates easy file retrieval and playback but also reflects your commitment to delivering high-quality work that meets client expectations.

VOPlanet is a global marketplace that connects freelance voice actors with creators, casting directors and other voice buyers. Want to join our voice over team? Find out more about how to find voice over work.